Booster Chairperson Procedures

1. Submit your Team Plan to the Director of Advancement four (4) weeks in advance. Working together, we can better align collective efforts and create equal opportunities. The goals of fundraising are best achieved through a coordinated and strategic plan.

2. Use the Fundraising Solicitation Form for all fundraising initiatives.

• Any entity wishing to conduct a fundraising activity related to Immaculata High School (EIN #22-150855) must receive prior approval from the Director of Advancement, working in collaboration with the Principal and Pastor.
• Fundraising Solicitation Forms must be submitted at least four (4) weeks in advance.
• Fundraising may not proceed until said Form has been approved and returned to the Booster Chairperson, with copy to Program Director and Head Coach, or club sponsor.

3. Follow Approved Branding for all marketing, solicitation & promotional materials w/ approval by the Director(s) of Advancement and/ or Communications & Marketing.

4. Use Approved Collection of Monies:

• Venmo must ONLY use @ImmaculataHSNJ and must include a note identifying the purpose of the transaction, for example – “Boys Basketball, Car Wash May 2025”
• Cash/ Check, payable to Immaculata High School w/ the subject clearly specified.

5. Follow the Business Office Process for deposit or withdrawal of monies. Mandatory approval from the corresponding Program Director and Head Coach is required for Booster money use.    

For more detailed information: Booster Club Guidelines 2024